The Modern Office Philosophy Can Help Your Business Adapt to the New Normal

Massachusetts businesses that have been able to stand up against the pandemic still have a long road ahead before things normalize. For businesses that are in the beginning phases of reopening, decision makers will have a lot of work to do to protect staff and ensure the continuity of their organization. 

One thing is for certain: businesses that were able to react quickly, or were prepared to make major internal and external changes were more likely to persevere through this disruption. That doesn’t mean it hasn’t taken hard work, but we want to explore some of the technology differences that could lead to stability for a modern office, despite outside forces.

The Modern Office in a Pandemic

The current crisis has forced most South New England businesses to struggle to comply with Massachusetts’ business reopening recommendations, while they try to run their business. These businesses realize that they may need to establish a remote workforce, staggered work hours, and increased physical space between workers in order to comply with social distancing rules. 

Most businesses know they can’t return to the way things were pre-coronavirus, but are unsure of how to start the process. Fortunately, you don’t have to reinvent the wheel to open your office in the new normal of a post-coronavirus business environment. There is already an established work model in existence; the Modern Office.

Advantages Of the Modern Office During COVID-19

The modern office allows businesses to adapt to the new normal of social distancing and essential business requirements in a variety of ways, including:

• Voice over Internet Protocol - More functionality at a fraction of the cost of a traditional phone system. Another benefit is that VoIP is a great tool for remote work.
• Conferencing Solutions - There are benefits of leaning on a video conferencing solution. Video conferencing allows team members and clients alike to retain a feeling of community. Well-suited for long-distance meetings and collaboration.
• Cloud-based productivity tools - Tools like Microsoft Office 365 give your team the ability to communicate, share documents and collaborate, regardless of whether they are at home, on the road or in the office.
• Virtualization and Document Management - Many businesses rely on signatures from clients in order to conduct business, however this may be difficult to obtain during social distancing concerns. Our solution allows for document management, sharing and the collection of e-signatures, eliminating the need for face-to-face meetings.
• Business Continuity Technology - Now more than ever, it should be apparent you need a disaster plan. While uncertainty is a part of any business model, this current crisis should be proof positive that your business needs to be prepared for any risk; with complete offsite backups, the risk is gone. Simply put, backup and disaster recovery are essential for your business.
• Wireless Systems - Wireless technologies provide employees, vendors, and guests the ability to securely use mobile and wireless technology to improve cooperation and collaboration, while adhering to social distance recommendations. You can be sure that your business will need to adapt your wireless network to accommodate how your workers work.
• End-to-end Security - With office automated security controls, and monitoring solutions, your business can be more secure and efficient.This is particularly of importance when your office is unattended due to closure or lightly staffed. Moreover, by increasing your investment in technology, you reduce the need to have staff physically on site.

It’s Time For Your Business To Get Ahead Of The Curve 

There is no doubt that the pandemic has caused most businesses to reevaluate how they are allocating their resources to face the challenges of the coronavirus crisis. Moreover, businesses need to plan how they are going to operate their business going forward. With Datalyst as your partner, you don’t have to search for the secret sauce, we already know what it is; and we look forward to sharing it with you. Call (774) 213-9701 today to schedule a free consultation and learn how your business can remain competitive and safe during and after this crisis.